INCORPORATED BY REFERENCE (SB265)
==============================================================
Changes have been made to the Electronic Rule Filing (ERF) system to
allow filers to comply with Sub. S.B. 265 of the 124th General Assembly.
Filers will need to complete two additional questions on the first online
form. If the filer indicates the rule incorporates a text or other material
by reference, they will also be required to complete 2-3 additional
questions on the RSFA. If you have questions regarding SB265, we suggest
speaking with your agency's legal counsel. Please note: SB265-related
questions only appear in conjunction with typical and no change package
types.
If you elect to file referenced material(s) electronically as part
of your package, you will see a new button on the rule page. It is labelled
"Incorporated by Reference (SB265)." Use this button to upload referenced
materials in .pdf format only. Provide a title and copyright information
at time of upload. Remember, if the referenced material being uploaded
is copyrighted and permission has been granted to use this material,
a copy of this permission needs to be uploaded as an Additional Communication.
RSFA PT. A
==============================================================
The Rule Summary and Fiscal Analysis form pt. A will no longer be completed
using the Rule Authoring System (RAS) software. Instead, it will be
completed 100% online using the ERF website. Any RSFA Pt. A's that you
have as .xml files on your local machine but have not yet uploaded to
the ERF system will have to be redone. For help with this, please call
the ERF Help Desk at 614-387-2078 or send email to erfhelpdesk@lsc.ohio.gov.
Need to make a change to an existing RSFA? You can do so by opening
the correct form, changing your answer and clicking "Save."
Please note: RSFA pt. B and the Environmental Impact Statement will
continue being drafted in the Rule Authoring System (RAS) software.
NEW FORMS
==============================================================
The Online Summary and Supplemental Questions form has been renamed
to Form 1 : Online Data and Supplemental Questions. The RSFA Pt. A has
been broken into 3 forms:
Form 2 : Rule Summary
Form 3 : Fiscal Analysis
Form 4 : Incorporated By Reference
All questions on all forms must be completed before the package can
be filed. If a question on Forms 3 or 4 is not applicable to the particular
rule being filed, please enter "Not Applicable."
When working with the forms, you'll notice 2-4 buttons appearing at
the bottom of the screen. The "Previous" button will save the text in
the text boxes of the current form and take you to the previous form.
The "Next" button will save the text in the text boxes of the current
form and take you to the next form. The "Save" button will save the
text in the text boxes of the current form and take you back to the
Rule page (editRule.jsp). The "Cancel" button does not save any new
text or text that has been edited in the text boxes of the current form
and takes you back to the Rule page (editRule.jsp).
Once the forms have been completed, click on print/view to review the
completed RSFA.
Please note: Any packages staged prior to October 9, 2002 cannot be
filed until the new questions 11 and 12 have been answered on Form 1
: Online Data and Supplemental Questions. When you click the red "File"
button and stage a rule for filing, a popup box will appear with the
following wording: "The questions on Form 1 referring to materials being
incorporated by reference must be answered before this package can be
filed." To proceed with the filing, click Cancel and open Form 1 for
the rule(s) in question. Answer questions 11 and 12, print/view the
rule and RSFA, and you'll be able to file.
Please note: If you answer question 11 "yes", upload IBR documents
and then change your mind, you will have to change question 11 to "No"
AND remove the uploaded IBR documents.
FILINGS MADE OCTOBER 9, 2002 - OCTOBER 16, 2002
==============================================================
If filing during this period, you are asked to complete questions 11
and 12 on Form 1 : Online Data and Supplemental Questions appropriately.
If your rule DOES incorporate a text by reference, it is recommended
that you answer "Yes" to question 11. Otherwise, the RSFA will render
with the following wording: "The filer specified online that the rule
does not incorporate a text or other material by reference."
FILE STAMP TO APPEAR ON ALL DOCUMENTS
==============================================================
All documents, once filed, will have the file stamp appearing at the
top of the document. The file stamp box has been slightly altered; it
now appears on a single line. The box in the upper lefthand corner records
the action taken. The box in the upper righthand corner records the
date and time the action was taken. File stamps appear only on the first
page of the document. They now appear on documents submitted in .pdf
format such as public hearing notices and appendixes. The new style
is retroactive and appears on all documents filed since the launch of
the ERF system.
NEW CERTIFICATION/RULE SUPPLEMENTAL INFORMATION PAGE
==============================================================
Beginning October 9, 2002, all rules filed with the ERF system will
have an additional page added by the system. This page will appear at
the end of the rule and will display the effective date, R.C. 119.032
review dates, Certification and Date, Promulgation statute, Statutory
Authority, Rule Amplification, and Prior Effective Dates. The page will
display the rule number in the upper lefthand corner and the page number
in the upper righthand corner.
RENDERED .PDFS ARE NOW LOCKED
==============================================================
Documents rendered by the ERF system will be locked to prevent alteration.
Locked .pdfs can be identified by a gold key appearing at the bottom
of the page.
ASSISTANCE WITH ORIGINAL AND REVISED FILINGS
==============================================================
For help, we suggest reading documents available in the "Help!" section
of the ERF website. Two documents of interest have been updated to reflect
these new changes to the ERF system: 1) How to Prepare An Original Filing and 2) How
to Prepare A Revised Filing.
APPENDIXES
==============================================================
When uploading an appendix to the ERF system, you will be asked to identify
the action being taken on the appendix. There are four choices: existing,
amend, enacted, and rescind. For assistance in identifying the proper
selection, please call Vicky McMahan at 614-466-7572. When viewing an
appendix, the type selected appears at the top of the first page. Please
doublecheck that the correct type appears. If it is incorrect, you'll
need to remove the appendix, reupload it and make the correct choice.
You will need to continue putting the rule number and page number on
all pages following the first page at the time you create the .pdf file.
RENDER DOCUMENTS
==============================================================
Due to extensive changes to the system, it will be necessary to rerender
all previously uploaded documents. Please allow ample time to rerender
and carefully examine your documents prior to filing.
Posted to the Rule Filers Mailing List on October 8,
2002
