On November 10, 2003, the following changes were made
to the ERF website. If you have questions, don't hesitate to call the
ERF Help Desk at 614-387-2078.
December Carryover
=========================
The ERF system is prepped and ready to go for the 2003 December carryover
period. From December 1, 2003 through January 5, 2004, you will see
a series of warning screens when original filing or filing a revision
or refile. These screens alert you to the implications of filing during
this December carryover period; namely, subjecting the rules to a 65-day
JCARR jurisdiction that begins January 6, 2004. Please read these screens
carefully! Once made, a filing CANNOT
BE UNDONE AND THE EXTENDED JURISIDICTION DATE CANNOT BE ROLLED BACK.
If you have any questions regarding December carryover, you're urged
to call JCARR at (614) 466-4086 PRIOR to filing.
Filing After Hours
=========================
For those logging in with filing privileges, regardless of what time
of day or day of the week you view a package, the file button will be
red and not gray. If you click this button intending to file a package
during non-business hours, the system will alert you on the final step
that the filing cannot be made.
Package Status Labels
=========================
The package status labels have been changed to make it easier to discern
the status of each rule in the package. A standard format has been adopted
where the filing action and the status of the action are separated by
a hyphen. Thus, you'll now see:
Original File - Pending -or-
Original File - Filed
Revise - Pending -or-
Revise - Filed
Refile - Pending -or-
Refile - Filed
To Be Refiled - Pending -or-
To Be Refiled - Filed
Withdraw Proposed - Pending -or-
Withdraw Proposed - Filed
No Change - Pending -or-
No Change - Filed
Withdraw Final - Pending -or-
Withdraw Final - Filed
Final File - Pending -or-
Final File - Filed
Executive Order Request - Pending
-or- Executive Order
Request - Filed
Emergency - Pending -or-
Emergency - Filed
"Filing in Progress" screen
=========================
You'll now be able to monitor the progress of a filing. How? Once you've
clicked OK, a new page appears with a status message. This page will
refresh every 5 seconds until the filing is completed. Depending on
how long it takes for the filing to be completed, you'll see one or
more of these status messages:
1. Filing now in progress, please wait.
2. Filing rule ___ out of ___.
3. Filing process is being finalized. Please wait.
When the filing process is complete, the confirmation page with the
cover letter link will appear. Note: While the filing is in progress,
other users can view the package but will not be able to make any changes.
Should another user try to do so, they will see the message "Unsuccessful!
This package has another filing action in progress. Try again later."
Changes to Buttons
=========================
The wording on the buttons used for uploading documents has been changed.
1. "Appendix" is now "Upload Appendix"
2. "RSFA Attachment" is now "Upload RSFA Attachment"
3. "Incorporated by Reference (SB265)" is now "Upload
Incorporated by Reference (SB265)"
The History button now appears for every package regardless of type.
If the package has not yet been filed, when the History button is clicked
you'll see the message "No actions have been recorded for this
package".
Single Division per Package
=========================
For newly created packages, it will no longer be possible to mix rules
from divisions in the same package. The ERF system detects the division
number of the first rule assigned to the package. All subsequent rules
assigned to the package must have this same division number. Also, if
the first rule does not have a division number, then neither can any
subsequent rules assigned to the package.
Incorrect PIN
=========================
If you mistakenly enter an incorrect PIN when filing, you'll now see
an error message telling you this is an incorrect PIN. When you click
OK, the system returns you to the packages listing.
Executive Order Numbers
=========================
From now on, the filer will no longer need to enter an Executive Order
number when filing a 119.03 emergency. Since the Executive Order number
has already been entered by the Governor's Office, this redundancy has
been removed.
File Types for Uploading
=========================
The ERF System now detects the file type (e.g. .xml or .pdf) being uploaded
and determines if it is permitted. If it isn't, the filer will see an
error message alerting them to upload a different file type. Only .pdfs
can be uploaded for RSFA attachments, Incorporated by Reference attachments,
public hearing notices, and additional communication.
Additional Communication
=========================
Filers can now upload an Additional Communication with each filing action.
Previously, this could not be included for withdrawals and final filings.
Also, the Additional Communication button does not become available
until at least one rule has been assigned to the package. Reminder:
you can only upload one Additional Communication per filing.
ERF Website Main Menu
=========================
The bottom menu button has been reworded from "Obtain Codified
Rules" to "Request & Obtain Codified Rules". Now,
when you click on it, you'll be taken directly to the Rule Download
website.
Change Package Info
=========================
When changing the name of a package, the screen now shows you the package's
current name.
Adding an Attachment to All Rules in Package
=========================
RSFA and Incorporated by Reference attachments can be added to all rules
in a package while preparing the initial filing. Once the package has
been filed, additional attachments have to be added separately to each
rule when preparing to revise or refile.
Typos Corrected on Environmental form
=========================
Several long-standing typographical errors were corrected on the Environmental
Rule Adoption/Amendment Form.
Posted to the Rule Filers Mailing List on November
10, 2003
