Introduction
Deselect (Undo) a Prepared Rule
INTRODUCTION:
This document describes
the steps required to withdraw proposed (WDP) Typical 119 or 111 new, amended
and/or rescinded rules filed in a package type "Typical." If
you wish to withdraw rules from other package types, please see the document
"How to Withdraw a Rule from a No Change, Internal Management, School or
Special package."
The final filing of
Typical 119 or 111 rules can also be withdrawn (WDF). If you wish
to withdraw rules that have been final filed but are not yet effective, please
see the document "How to Withdraw a Final Filed Rule from a Typical
Package."
This document assumes you
are using Internet Explorer (IE) version 6.0 to access the Electronic Rule
Filing (ERF) website. If you are using a different version of Internet
Explorer, or are using Netscape, you may notice minor differences when
attempting to perform some functions as described in this document.
Additional information regarding the preparation and filing of rules can be
found at these locations:
Withdraw Proposed (WDP): In a
Typical Package, a rule-making agency can withdraw a proposed rule, thus removing
the rule from JCARR consideration. This is known as Withdraw Proposed.
Withdrawal of a refiled or revised rule withdraws all previous rule filings of
that rule number in the package. Once a
rule has been withdrawn, the rule-making agency may propose the rule again as
an original rule filing. (See
the JCARR procedures manual for details http://www.jcarr.state.oh.us/man_intro.cfm)
A Revised Rule is a rule that
is modified no more than 35 days after the original filing of that rule. The
filing of a revised rule does not extend the 65-day review period (JCARR
jurisdiction). The revised rule supersedes each earlier version of the rule
filed with JCARR for review.
A Refiled Rule is a rule that is modified more than 35 days after the original filing and prior to being filed in final form. The rule may or may not be within JCARR's jurisdiction at the time of refiling. Once a rule is refiled, JCARR has jurisdiction over the rule for 30 days from the date the rule is refiled. The refiled rule supersedes all earlier versions of the rule that have not been filed in final form. Refiled rules cannot be adopted in final form until the 30-day review period has ended; refiled rules can be filed in final form on or after the 30th day.
Withdraw
Final (WDF): If a Typical 119 or 111 rule has been final filed but has not become
effective, the rule-making agency may withdraw the final filing of the
rule. If the agency does not wish to make any substantive
changes to the rule, but needs to correct an effective date or next FYR date,
the rule can be filed again in final form. If more substantive changes
need to be made to the rule once the final filing has been withdrawn, the
agency can elect to refile the rule which can incur additional days of JCARR
jurisdiction. Generally, however, final filed rules are withdrawn
to correct an effective date or the next FYR date. (Withdrawing
the final filing is explained in the document "How to Withdraw a Final
Filed Rule from a Typical Package.")
There are
two steps to withdrawing a proposed rule:
1. Prepare the rules to be withdrawn and
2. File the rules to be withdrawn.
Before withdrawing a proposed
rule, make sure that withdrawing is the action you wish to take. For example, in a Typical package, you do not
'withdraw' a rule in order to revise or refile it (see 'Definitions' section
above for more details). Please call the ERF Help Desk if you have
questions about withdrawing a rule.
1. PREPARE RULES TO BE WITHDRAWN
A. Open an internet browser and log on to https://erf.registerofohio.state.oh.us. Log in with the username and
password with filing privileges (provided to you by your agency's authorized
contact).
B. Select 'View
Packages in Progress.' DO NOT CREATE A NEW
PACKAGE TO WITHDRAW.
C. Select 'open'
next to the package that contains the rule(s) to be withdrawn.
D.
Select the 'Prepare Prop. Withdrawal' button.
If you do not see the 'Prepare Prop. Withdrawal' button, check the
following:
-
Typical rules must have been originally filed before a withdraw can
occur
E. 'Please Choose
rules to Prepare for Withdraw' will appear.
Select the checkbox to the left of each rule to be withdrawn and
select OK.
F. You will be back
at the main package content screen.
The status of the rules you selected will now appear as
'Withdrawal Pending.'
NOTE: You do not have to file
the rules to be withdrawn at this time. The rules will remain 'pending' until
you complete the filing as described in step 2.
DESELECT
(UNDO) A PREPARED RULE:
If
you selected a rule to be withdrawn and later decide you do not wish to
withdraw that rule, you can deselect the rule.
§
Select the 'Prepare Prop. Withdrawal' button.
§
'Please Choose rules to Prepare for Withdrawal' will
appear. Deselect (remove the check
from) the checkbox to the left of each rule you do not wish to withdraw at this
time.
§
Select OK.
The status of the
rule will no longer show 'Withdrawal pending' and will instead show the
previous filing action.
A. Select the red FILE button. If you do *not* see the red FILE button:
-
You
must be at the main package content screen.
If you are not at the main package content screen, select the package
name link in the green field in the upper right corner.
-
You must be logged in to the
website with a username and password which has 'file' privileges. You will not see the file button if you are
logged in with an 'edit' username and password.
-
You must be authorized
to file a package. Contact your
agency's authorized contact to find out if you have filing privileges.
-
You must prepare the
rules to be withdrawn. (See Step 1
above.)
-
Filings can be
submitted only between 8 a.m. -5 p.m. Monday - Friday, excluding state
holidays.
B. You will be asked to 'Please
Choose an Action Type to File.'
C. Select 'Withdraw' then
select OK.
- On the status screen:
§
A green
checkmark (√
) means the document is ready to be filed.
§
A blue
exclamation point ( ! ) indicates that a document was changed
or uploaded and was not viewed. Select cancel
(2 times), open the rule, and print/view the document.
§
A red X in
the status sheet indicates a required document is missing and you will not be
permitted to file. If you get a red X during a withdraw, please contact the ERF Help Desk.
D. Select the checkbox beside
each rule you want to withdraw, then select OK.
E. You will now be at the signature page and
will see the following text: 'By
pressing the Ok button below you are officially making this filing with LSC,
and when appropriate, JCARR and the Secretary of State. If you are here in
error, please click the Cancel button.'
-
Enter your agency PIN number.
If you do not know the PIN, contact your agency's authorized contact.
-
DOUBLE CHECK the information on this screen before you click OK. When
you click OK, you have filed.
-
Click OK. You have filed
the withdrawn rules.
F. A
confirmation screen will appear and an electronic confirmation of your filing
is immediately sent to the following agencies as applicable for this
filing: JCARR, LSC, Secretary of State,
Department
of Development - Office of Small Business, and/or Ohio Department of Aging.
G. (Optional)
Choose Print the Cover Letter for this filing link to print a copy of
the cover letter stating that you have withdrawn rules. (Note:
This cover letter serves as a confirmation of your electronic filing. However,
the E-rule filing notice email message you receive upon successful execution of
a filing contains a confirmation number that is just as valuable, if not more
so, as the cover letter. The confirmation numbers should be kept on file in an
agency's records.)
-
Adobe Reader will open
a window. You can print the cover letter by selecting the printer button.
-
To save a PDF
copy of the cover letter, select the diskette button on the Adobe Acrobat
toolbar. The 'Save a Copy' dialog box
will appear. Note the name that Acrobat
gives your file in the Object name field.
You can change this file name to reflect the rule number and type of
document you are saving.
-
Browse to the folder
where you want to save your PDF and select 'Save.'
-
After printing and/or
saving as PDF, close this window by selecting File, Close.
H. Select
OK to complete the filing process and close the confirmation screen.
I. You will now be back at the
main package screen.
Rules that were withdrawn will
show a status of 'Withdrawn.'
J. Click the History button to view detailed
information about the filing.